Top 10 Effective Time Management Skills

The secret to time management is being able to manage yourself. Although we often think we don’t waste a minute of our time in reality this is far from true and there are many ways which we can manage ourselves more efficiently which ultimately leads to more successful time management. In order to successfully manage time there are strategies which you can use to stay more in control and relieve stress which plays a big factor in successful time management. Here are the few stratgies that can help you with time management skills:

Time Management Skills

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  • Attempting to do too much
    In today’s busy world many people want things done yesterday and this only leads to rushing around and not doing a task properly, it also leads to mistakes and half-finished work with no real feeling of having accomplished anything with your time. When you attempt too much at a time you simply do things in a hurry. You might be able to complete the work but it wouldn’t be done as planned. You can’t call it your best work. So its best if you take your time and manage everything. Try using a planner to get things done.
  • A lack of priorities
    This is the single biggest cause of time wasting. In order to successfully manage time we have to know exactly what our priorities are for the day. By not prioritizing we spend too much time on the minor things and not enough time on the important ones. So, if we set our priorities, you all will be able to do things in a better way.
  • Interruptions
    We all get interruptions in our day which disturbs our focus. When interruptions come in between your work, you aren’t able to manage time properly. Because you have already wasted most of your time. Knowing how to successfully deal with interruptions in your daily life is essential to time management.
  • Procrastination
    Thinking about what you have to do instead of actually getting on and doing it is one of the biggest time wasters in your day. Reduce the amount of time that you spend thinking and this leaves you more time for doing.
  • Learn to say “no”
    Many of us just cannot say the words “no” when asked if we mind doing something, this is usually out of fear of upsetting the other person, but if you are taking on the responsibilities of others then you are taking time away from your own workload or tasks and essentially robbing yourself of that precious time which leads to stressing you out.
  • Clutter
    Look around your desk or workspace, do you know where everything is? If you are asked for a file can you lay your hands on it or do you have to go rummaging to find it?, a cluttered desk or workspace is a time waster.
  • Set deadlines for yourself
    work out a reasonable deadline for a particular project and make sure that you stick with the deadline.
  • Manage your e-mails and phone calls
    where possible manage when you read your e-mails and take phone calls better, this was you are not continually breaking off to answer a call or reply to an e-mail. Set aside certain times when you check your e-mail and reply to them, the same applies to phone calls, it is surprising how much time can be wasted throughout a day by stopping and starting a project or task.
  • Use an activity planner
    Setting your day out in a planner can help you save time, a planner will allow you to allocate tasks to time slots and this way you can plan your day out and maximize your time more efficiently.
  • Avoid multi-tasking
    Starting many different projects at the same time is not a very efficient way of managing time, try to complete one project before starting out on another, this gives you the satisfaction of seeing the project complete and knowing you have accomplished something with your time.

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Time management skills are hard to implement, but once you try to give your best, you are able to get things done on time. When you get your grip on your time management skills, you tend to become more successful in life.

7 Amazing Leadership Styles (and how to find yours)

Being in the business industry you all must have to act as a leader once in a while, isn’t it true?. It must be hard to lead a group of people having different opinions of something. But you know what, noone is born to be a leader. Being a leader you must be able to have a few basic qualities. You must be able to guide and influence the behavior and work of others. In such a way that you can accomplishment specific goals according to the situation. Let’s look into the role of leaders and some common leadership styles

“Leadership is the ability to persuade others to seek defined objectives enthusiastically. It is the human factor which binds a group together and motivates it towards goals.”- Keith Davis

Role of a leader

leadership plays a huge role at all levels of management. Don’t you all wonder how you could be a good leader in a team? just taking the responsibility of your team won’t help you acheive all your goals. To get your goals done you must be able to prove yourself as a good leader.

A leader who can face reality instead of hiding from their problems. A leader who plays an incentive role in the concern’s working. He motivates the employees with economic and non-economic rewards and thereby gets the work from the subordinates. A leader has to not only supervise but also play a guiding role for the subordinates. Guidance here means instructing the subordinates the way they have to perform their work effectively and efficiently. This doesn’t sum up the role of a leader

To be a good leader requires you to communicate well with your team members. How can you improve your communication skills being a leader? The answer is simple, be a leader but don’t act like one. I know most of you might not get my point, but it means that take the responsibility of being a leader but don’t bring your ego and arrogance in between.

The people around you might not understand you if you try to act superior. Try to listen to what others have to say so they know you consider their opinions aswell. Then when you are trying to explain something to them make sure you are self-aware about that topic. You must be able to act confidently and keep a strong body language. This will help you with the role of a leader but whats next..

Leadership styles

Follow the leadership styles and know how you can manage an organizational change

All leaders have different strategies and perspectives. It depends on the different leadership styles they take in account. In order to become a better leader tomorrow, you need to know where you stand today. Here are the most common leadership styles you need to lead an organisation.

  • Democratic leadership style
    In most organisation leadership tends to fail, because the team doesnt feel comfortable with the leader. Now why is that so? Its because a leader doesnt value the opinion of his team members. But you know, democratic leadership style is an effective one in the business industry. The leader invites and encourages each of his member to give his/her opinion about the specific project. The leader not only guides his employees but also ask for their suggestions. The advantages of this leadership style is that it leads to motivated and more skilled employees. It leads to an optimistic work environment and also encourages creativity. Well the final call is obviously made by the leader but each employee has an equal say on project’s direction.
  • Autocratic Leadership style
    This leadership style is the opposite to the democratic style. In this the leader has complete command over his team. The employees are not allowed to put out their views and opinions. The employees have to obey whatever decisions the leader has made. The leader does not take any input from the employees, they are not even consulted for anything. The leader makes all the decision making. Well sounds unfair right?
    It someways it is unfair, employees don’t get the right to say anything. For most of us its hard to survive under such an environment where a person is superior on you. In this leadership style, many employees are lost because the employees arent willing to work in such an environment. But you know the advantage of this style is that things are done more fast. Since only one person is making all the decisions, and employes have to obey. Thus things are done speedly.
  • Laissez-Faire Leadership style
    Here, the leader trusts their employees to perform the job themselves. The leader just concentrates on the intellectual aspect of his work and does not focus on the management. The team are welcomed to share their views and provide suggestions which are best for organizational interests. This leadership style works only when the employees are skilled, loyal, experienced and intellectual.
  • Strategic Leadership style
    As the title of this style, you can know that everything goes with a strategy . The leader accepts all the view and opinions that are beneficial to the company growth. But also ensure that the working conditions are comfortable to the employee. But for this the leader must be focused and confident about what they are doing. Once the leader loses his focus, the company might go into a decline.
  • Transformational Leadership style
    Transformational leadership is usually altering and adapting to the company’s needs. For example, an worker would possibly have a primary set of duties and desires to stick to each week. However the leader continuously pushes themselves to work out of their comfort zone. This kind of management is exceptional famous with growth-minded organizations today. It is tremendously motivating for employees who decide upon a dynamic and difficult work environment. The leader can also risk losing sight of where their employees are at individually. It requires alot of coaching to help guide employees in their new and changing responsibilities. So the work load is more on the leaders then the employees.
  • Transactional Leadership style
    Transactional leaders reward personnel for their work. An instance would be a income crew that receives a scheduled bonus for making their numbers eachquarter. This kind of management is a extremely good way to assist set uproles and obligations for unique personnel and provide them the incentive to succeed. However, many businesses discover that it can motivate bare-minimum work if personnel make too direct of a connection between their funding of time and how a whole lot they get paid.
  • Bureaucratic leadership style
    Here the leaders strictly adhere to the organizational policies. Also, they make sure that the team also strictly follows the rules and regulations. Promotions take place according to the employees abities to adhere the organisational rules. This leadership style gradually develops over time. This leadership style gradually develops over time. This leadership style is more suitable when safe work conditions and quality are required. The drawback of this leadership style is that it discourages creativity and does not make employees self-contented.

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How To Handle Someone With Opposite Opinions

We all have different opinions, values and thinking styles. There are times that we agree with others’ opinion. But sometimes discussing your own opinions can lead to an argument.

There is a difference between disagreeing with a point and justifying yourself with facts. Most of us don’t want to disrespect someone. So they prefer productive discussions.

The arguments become strong and valid when it contains facts and figures. Your simple opinion is useless when other people don’t agree with it. But the problem is that you can’t remember the facts in the middle of the argument.

Your opinion is justified only if you are able to explain through logic only. And you have to give logical reasons to control the argument so you can win it. Try to give information that supports you and has the reason for your disagreement.

Find your Inner Peace

  • Don’t Take Anything Personally
    When you are in a professional setting, you must avoid the risk of getting personal with the other person. There are many conflicts, and everybody does have their own opinions. You should praise the opinion of other people. But never degrade the other person. Even in a random argument, if you take other person opinions personal, this might affect your relationship with them. So avoid taking things personally and try to give your ideas effectively.
  • Recognize The Good
    If you have a disagreement with any person, try to find the best thing in that argument. You can find something helpful and you can take out that point and add it in your ideas and discuss it with them again. At that time you can successfully agree with them with your opinion. During an argument, the opposite person can give you an idea or a lesson. That you can use in your own justifications.
  • Listen Calmly And Be Polite
    When we have a disagreement, we stop listening to the opponent’s opinions. And try to win the argument by not listening. Even we start speaking in the middle of someone’s opinion rather than listen to them carefully.
    And this worsens the situation, you just have to listen to each other to end the argument with peace. Its best to listen to the person calmly, before giving your own opinion. Trust me this way will be the best way to handle someone with an opposite opinion.

    When you are polite during a conversation, you tend to win an argument by just being polite and staying calm. Try to use “I” in your sentences to keep the conversations smooth and effective.
  • Avoid More Arguments
    when you know that you are right and on point. so you don’t need to prove yourself. You can’t prove yourself all the time, and a time comes when you are tired and exhausted.

    The discussion will be useless, and you are wasting time with the wrong person. the best solution for avoiding an argument is to change the topic of discussion.
    If your conversations turn in to a personal fight, by making offensive statements. you might worsen the situation. You just have to away from such things. Everyone has limits, and when someone tries to cross that limts, thats the sign that you need to stop.

How To Make Your Deadlines Less Stressful ( 3 effective ways)

A way to create less stressful deadlines is to break down things into simpler ones so they become easy. Like breaking down a large project into smaller tasks. Set a deadline for each task instead of just having a one final deadline. That’s a bit hard to beat. When you have a single deadline and a big task to do, you tend to become lazy about it. You think about postponing into on the next day.

This way days pass and your left with that last day to submit all the work. That way you arent able to do on the required deadline. Even if you manage to do it your not able to put in your hundred percent because you become stressful.

Yerkes Dodson law states that more mental stress there is in doing a specific task, the more efficient a person becomes. But after a certain threshold, your performance level begins to decrease. An appropriate quantity of stress should inspire increased productivity.

How To Make Deadlines Less Stressful

  • Setting deadlines according to your stress level
    Difficult taks require a low level of stressed while easy task require high level of stresses to trigger mental arousal. The next time you set a deadline, try placing a rushed deadline for all the easier tasks. That way you wont waste more time on the easy ones. And you would get more time for the difficult ones.
  • Give yourself motivation
    often people lack motivation when they are loaded with a difficult task. Especially a task that is time taking. So its best to set a more pressing deadling for yourself. Try treating your something special when you are down with simpler tasks. This way you would enjoy wrking as well.
  • Try to take someone else’s help
    When you are working on a project without any boss or partners. Its hard to set up a deadline. You have problem managing all your work. So its best to share your goals and progress with someone your sure can help you.